Your Information Matters!
Privacy Notice for Pupils (and their Parents/Carers)
(How we use and share your information)
You have a legal right to be informed about how our school uses any personal information that we hold about you (or your child). To comply with this, we provide a 'privacy notice' where we are processing your personal data.
This privacy notice explains how we collect, store and use personal data about our pupils.
We, Glade Hill Primary & Nursery School are the 'data controller' for the purposes of data protection law.
We hold some personal information about you to make sure we can help you learn and look after you at school.
For the same reasons, we get information about you from some other places too - like other schools, the local council and the Government.
This information includes:
Your personal information and contact details
Your assessment, test results and school reports
Your attendance records
Your characteristics like your ethnic background or any special educational needs
Any medical conditions you have
Details of any behaviour issues or exclusions
We use this data to help run the school, including to:
We only collect and use your information when the law allows us to. Most commonly, we process it where:
Sometimes, we may also use your personal information where:
Some of the reasons listed above for collecting and using your information overlap, and there may be several grounds which mean we can use your data.
Collecting this information
While in most cases you, or your parents/carers, must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data.
We will always tell you if it is optional. If you must provide the data, we will explain what might happen if you do not.
We will keep personal information about you while you are a pupil at our school. We may also keep it after you have left the school, where we are required to by law.
We aim to keep your data safe and secure. We require that anyone we share your information with also has to keep your information safe. Our record retention schedule sets out how long we keep information about you. This has been produced in line with the Information and Records Management Society's toolkit for schools. A copy is available on our website.
We only share your personal information when we have your permission or the law allows us to. Most of the time the law requires us to share your information.
Where it is required we may share personal information about you with:
We are required to provide information about you to the Department for Education as part of statutory data collections such as the school census.
Some of this information is then stored in the National Pupil Database (NPD), which is owned and managed by the Department and provides evidence on school performance to inform research.
The database is held electronically so it can easily be turned into statistics. The information is securely collected from a range of sources including schools, local authorities and exam boards.
The Department for Education may share information from the NPD with other organisations which promote children's education or wellbeing in England. Such organisations must agree to strict terms and conditions about how they will use the data.
For more information, see the Department's webpage on how it collects and shares research data.
You can also contact the Department for Education with any further questions about the NPD.
Where we share data with an organisation that is based outside the UK, we will protect your information by following data protection law.
Your Parents/carers have a legal right to access your 'educational record'. They also have a right to make a 'subject access request', on your behalf, to gain access to personal information that the school holds about you.
If we do hold information about you, we will:
You may also ask us to send your personal information to another organisation electronically in certain circumstances.
If you would like any information please ask a member of the office team, or email our Data Protection Officer at firstname.lastname@example.org
You have other rights over how your personal data is used and kept safe, including the right to:
To exercise any of these rights, please contact our Data Protection Officer.
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact:
Mrs Coward, Data Protection Officer, Glade Hill Primary School
We take any complaints about our collection and use of personal information very seriously. So please let us know if you think we have done something wrong.
You can make a complaint at any time by contacting our Data Protection Officer (see above).
You can also complain to the Information Commissioner's Office in one of the following ways:
Version 2.0 Jan 2022